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How to Submit your e-Poster

Last Updated: Jan 17, 2019 03:41PM EET

Instructions on how to Submit your ePoster have been sent to all poster corresponding authors via email. If you cannot find that email, you can follow the instructions below.


1. Prepare your ePoster

These instructions are written for PowerPoint, but are applicable to any other software you may wish to use. Use PowerPoint 2007 or newer, and set the dimensions of your poster to: 140 cm (55 in) width x 73 cm (28.5 in) height, in landscape orientation.
  • Number of pages (slides):  five (5).
  • Make sure your text and background have a large contrast (dark lettering on a light background or the reverse).
  • The monitors are full high definition and therefore the letters on-screen look nice and smooth. It’s generally advised though, that for electronic posters to be read on-screen, a minimum 24-28 point size (or bigger) for body text fonts is used, to ensure optimal legibility from the usual distance of 3-5 ft. A little larger text (e.g.: of up to 32 pt size) might also be a good idea as it will provide comfortable reading from an even larger distance, such as up to 8 ft.
  • Select font that is clean and readable at a distance, preferably sans-serif fonts for body text - please be consistent with your font choice.
  • For embedded images prefer .jpeg or .png file formats in a resolution of 72 or 96 dpi.
  • Do not use animated effects, “animations” and videos.
  • Before submitting, save your poster as a PDF file. All recent versions of PowerPoint and most other software applications allow you to save your poster as a PDF file from the "File > Save as" menu or through the "File > Print > as .PDF" option. If you are unsure on how to save your poster as a PDF file you can find more information and tutorials on our Support Center at
Suggestions for Creating a Multi-Slide Poster:
  • New this year: While not required, presenters have the option of creating multi-slide posters (2-5 slides per poster) to prevent text and image crowding and to enhance the flow of the poster design. Please keep in mind that presenters will be allotted 40-50 minutes to display their poster. Like last year, if you would prefer your poster be presented as a single slide, you are welcome to format it this way. Multi-slide posters are simply an additional option to allow for more information to be displayed in a readable format.
  • HOPA recommends formatting your poster so that it mimics the general flow of your presentation.
Example layout:
  • Slide 1: Introduce and elucidate your methods and objectives
  • Slide 2: Include your results
  • Slide 3: Display data from your project in the form of tables and/or charts
  • Slide 4: Offer your conclusions, references, and disclosures
This is not the required format, but a suggestion to enhance flow and clarity. Please click here to see a general template made using SciGen’s recommended dimensions and font size. The template is merely provided as a guide; you may use it as you see fit.
Please note: although the font size and images will appear very small on your computer, as long as you follow the recommended font size above (24-32 pt.), it will be perfectly legible on the ePoster screens.
  • Give your text and imagery plenty of room to breathe. Now that you have multiple slides, you can allow for more open space to prevent crowding and focus your viewer’s attention on select information at one time. Make sure your images and figures are large enough that they too can be viewed from a comfortable distance.
  • As in the above ePoster guidelines, be sure to use high contrast, consistent font and a minimum of 24-32 point size and 72 or 96 dpi for imagery. To reiterate, multi-slide posters are simply an additional option made available to presenters. They are not a requirement.

2. Get your unique Poster Submission Code


For every accepted poster, there is a Poster Submission Code.

You can have the unique Poster Submission Code sent to you via email, using the button below.

Click here to get your Poster Submission Code(s)


3. Submit your ePoster

To submit your e-poster please follow the steps below:
  • Navigate to the following address on the Internet:
  • Click on "Submit poster". When asked, please enter the corresponding Poster Submission Code.
  • Follow the three simple steps included in the Wizard to complete the submission of your e-poster. Depending on the file-size of your e-poster and your Internet connection, the submission process may take from seconds to minutes.
Important notice: The poster submission process described above is fully automated, ensures your instant notification upon the successful reception of your e-poster and allows you to automatically replace a previous poster submission with an updated one, at any point in time before the deadline expires. Furthermore, it eliminates the chance that an e-poster sent by email could be erroneously characterized as spam email and get lost. Therefore, only poster submissions through the process described above will be accepted.  

4. Confirmation of Successful Submission

At the end of the ePoster Submission Process, you will receive an email confirming that your file has been successfully submitted and received.

Need to update your submitted ePoster with a new version?


If you want to update your submitted ePoster file (e.g.: in case you find you made a typo) with a newer version, you can re-submit a newer version of your ePoster over the previous, anytime until the ePoster Submission Deadline expires.
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