How to Submit your ePoster

1. Create your ePoster

These instructions are written for PowerPoint, but are applicable to any other software you may wish to use. Use PowerPoint 2007 or newer, and set the dimensions of your poster to: 140 cm (55 in) width x 70 cm (27.5 in) height, in landscape orientation.
  • Number of pages (slides): one (1)
  • Make sure your text and background have a large contrast (dark lettering on a light background or the reverse).
  • Minimum suggested font size: 24 (20 for references).
  • For embedded images prefer .jpeg or .png file formats in a resolution of 72 or 96 dpi. 
  • Do not use animated effects, “animations” and videos.
  • Before submitting, save your poster as a PDF file. All recent versions of PowerPoint and most other software applications allow you to save your poster as a PDF file from the "File > Save as" menu. If you are unsure on how to save your poster as a PDF file, you can find more information and tutorials on our Support Center at

2. Prepare your video presentation

The following notes will help you with the preparation of your video presentation:

  • Prepare a single video file of yourself, presenting your work. Do not include the content of the poster in the video.
  • The video file should be in .mp4 format.
  • Note the maximum allowed video duration is 5 minutes.
  • Ensure that your video protects patient anonymity and integrity.
Even though submitting a video is not mandatory, you are strongly recommended to prepare and submit one, so all attendees can watch your presentation.

3. Submit your ePoster and video

  • Navigate to the following address on the Internet:
  • Click on "Submit poster". When asked, please enter the Poster Submission Code, as shown above in the current email.
  • Follow the three simple steps included in the Wizard to complete the submission of your ePoster and video file. Depending on the size of your files, and your Internet connection, the submission process may take from seconds to minutes.
Important Notice: The poster submission process described above is fully automated, ensures your instant notification upon the successful reception of your ePoster and allows you to automatically replace a previous poster submission with an updated one, at any point in time before the deadline expires. Furthermore, it eliminates the chance that an ePoster sent by email could be erroneously characterized as spam email and get lost. Therefore, only poster submissions through the process described above will be accepted 


4. Get your unique Poster Submission Code


For every accepted poster, there is a Poster Submission Code.

You can have the unique Poster Submission Code sent to you via email, using the button below.

Click here to get your Poster Submission Code(s)

5. Confirmation of Successful Submission

At the end of the ePoster Submission Process, you will receive an email confirming that your file has been successfully submitted and received.

Need to update your submitted ePoster with a new version? 

If you want to update your submitted ePoster file (e.g.: in case you find you made a typo) with a newer version, you can re-submit a newer version of your ePoster over the previous, anytime until the ePoster Submission Deadline expires.

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