How to Submit your ePoster

ASRA is proud to be partnering with ePostersLive who will provide quality and comprehensive support prior to and during the meeting. Please carefully read the instructions below on how to create and submit your ePoster. Please also remember:

  • A $75 fee (USD, plus tax where applicable) will be charged via the online ePoster system.
  • All ePosters must be submitted by Thursday, March 16, 11:59 pm EDT (deadline will not be extended). 
  • Meeting registration is also required at no later than Tuesday, April 4, 2023, to be included in meeting materials.


1. Purchase your Poster Submission Code(s)

Please follow the steps below:

  • Click on the link:
  • Enter the email address you used to submit your abstract (it’s the same email address at which you are receiving this communication).
  • An automated email will be sent to you with a purchase link to click on in order to obtain/purchase your Poster Submission Code(s).
  • Keep your submission code(s) in order to submit your ePoster(s) under step 3 below.


2. Prepare your ePoster

These instructions are written for PowerPoint, but are applicable to any other software you may wish to use.

  • Use PowerPoint 2007 or newer, and set the dimensions of your poster to: 140 cm (55 in) width x 70 cm (27.5 in) height, in landscape orientation.
  • Number of pages (slides): one (1).
  • Make sure your text and background have a large contrast (dark lettering on a light background or the reverse).
  • For embedded images prefer .jpeg or .png file formats in a resolution of 72 or 96 dpi.
  • Do not use animated effects, “animations” and videos.
  • Include the ASRA meeting logo in the poster header.
  • Authors are strongly encouraged to use "better poster" guidelines.
  • Before submitting, save your poster as a PDF file. All recent versions of PowerPoint and most other software applications allow you to save your poster as a PDF file from the "File > Save as" menu or through the "File > Print > as .PDF" option. If you are unsure on how to save your poster as a PDF file you can find more information and tutorials on our Support Center at



3. Get your unique Poster Submission Code

 For every accepted poster, there is a Poster Submission Code.
You can have the unique Poster Submission Code sent to you via email, using the button below.

Click here to get your Poster Submission Code(s)


4. Submit your ePoster

To formally submit your ePoster, please follow the steps below:

  • Visit:
  • Click on "Submit poster".
  • When asked, please enter the purchased Poster Submission Code.
  • Follow the three simple steps included in the Wizard to complete the submission of your ePoster.
  • Depending on the file-size of your ePoster and your Internet connection, the submission process may take from seconds to minutes.

Important notice: The poster submission process described above is fully automated. It ensures your instant notification upon successful reception of your ePoster. It also allows you to replace a previous poster submission with an updated one at any point prior to the submission deadline of March 16, 2023. Only poster submissions via the process described above will be accepted.


5. Optional Video or Audio Submission

How to prepare a video presentation
The following notes will help you with the preparation of your video presentation.  

  • Prepare a single video file, in .mp4 format.
  • Note the maximum allowed file-size of 500MB.
  • Your video presentation should be no longer than 5 minutes in length.
  • Ensure that your video protects patient anonymity and integrity.

How to submit your video presentation
Please navigate to the following address on the internet:
and use your Poster Submission Code. You will be able to add your video file by clicking on the "Upload your video file..." button.  
How to prepare an audio presentation
The following notes will help you with the preparation of your audio presentation.

  • Record a single audio file, in .mp3 format.  There is no size restriction.
  • Your audio presentation should be 2-5 minutes in length.
  • Your audio presentation should explain your poster/research to the audience, just as you would do if you were presenting “in-person”.

How to submit your audio presentation
Please navigate to the following address on the internet:
and use your Poster Submission Code. You will be able to add your audio file by clicking on the "Upload your audio file..." button.

6. Confirmation of Successful Submission

At the end of the ePoster Submission Process, you will receive an email confirming that your file has been successfully submitted and received.

Need to update your submitted ePoster with a new version?

If you want to update your submitted ePoster file (e.g.: in case you find you made a typo) with a newer version, you can re-submit a newer version of your ePoster over the previous, anytime until the ePoster Submission Deadline expires.


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